Review: Best HRMS for SMEs in India

SMEs run on tight budgets. Spending money on an HRMS isn’t always on their priority list. Moreover, an HRMS really becomes indispensable beyond a certain employee size. In fact before deciding on an HRMS, most SMEs buy a Payroll system. Also once they do decide to go for an HRMS, they do not necessarily look for a complicated list of features, like a large enterprise might.

To help SMEs make the right decision on HRMS, we’ve reviewed 7 popular HRMS designed especially for SMEs in India. Here’s our list of top 7 HRMS in the country (in no particular order):

  • GreytHR

GreytHR offers complete payroll & HR software that is used by over 3500 companies in India. Their payroll & HR software is designed especially for small & medium-sized businesses. Their core HRMS solution enables companies to maintain an extensive employee database and track all employee life-cycle activities. Using APIs, internal and external applications can be integrated into their HRMS with ease. Their core HRMS facilitates the HR to monitor data through an easy-to-use dashboard which also provides analytics to the HR by allowing them to slide and dice data as per their need. GreytHR also provides client companies with a mobile application, making life easier for their mobile workforce.

GreytHR’s payroll solution allows for a comprehensive coverage of all aspects relating to payroll. Easy to learn and use, this solution enable the HR to audit and review payroll before releasing it. Other features of their payroll solution enable the company to manage their TDS calculations, generate form 16 for their employees, manage any loans or reimbursements, and process F&F statements. Other features of GreytHR’s HRMS include efficient leave, attendance, and expense claim management. By enabling the HR to leverage IT for effectiveness and efficiency, GreytHR has managed to process over 650,000 payslips for their clients.

Current clientele: Livevox, Exotel, Quikjet, PayAsia, Xindia, Servicemax, Unilog, and several others.

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  • Zoho People

Zoho’s compelling proposition is that their HRMS manages all HR activities so that the HR can focus on taking care of their employees. Zoho People, their core HRMS solution, offers features for leave management, attendance management, time tracker, form customization, performance appraisal, employee self-service, HR process automation, and real-time collaboration. They even offer a Mobile app to cater to the growing need of workforce mobility. Their ‘form customization’ tool enables the HR to build custom modules using drag-and-drop tools, clone forms, and give role-based permissions for individual forms & fields. A unique feature of their attendance management tool is that it facilitates geo-tagging of locations for mobile check-in and check-outs.

Zoho People enables the HR to maintain and monitor employee data from a central location, automate workflows, set reminders, and simplify employee performance reviews. Using the time tracker feature, a manager can monitor the team’s productivity, and schedule jobs and work items. Their performance appraisal feature puts in place a mechanism for 360-degree feedback, goal setting, employee self-appraisal, and analytics.

Current Clientele: Zoho has catered to SMEs like Q7Technologies, Visual BI, Oaksure Insurance, Nitai Partners Inc., FIME India, Taru Leading Edge, and many more.

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  • ZingHR

ZingHR is known for its end-to-end solutions covering the entire employee lifecycle. The flexibility of their HRMS is well-known in the industry as they work with start-ups, SMEs, and even Fortune 500 enterprises across the globe. Apart from the web-based HRMS module, they also provide clients with a mobile application that employees can use. This makes life easier not only for the HR, but also for the end users, i.e. employees of the organization. Their HRMS includes features for e-recruitment, onboarding, time, attendance, & leave management, travel expense, payroll processing, performance appraisals, and much more. The employee self-service journey helps employees in updating their information on a real-time basis. Their HRMS is available in 4 packages which are ZingHR Welcome Pack, ZingHR Power Pack, ZingHR Business Pack, and ZingHR Turbo Pack. The ZingHR Power Pack is highly recommended for SMEs as it enables SMEs to use features such as Employee HR Database Management, Leave Management Systems, Payroll Compliances Management, on-boarding, time & attendance management, and much more.

Their current clients include MediAssist, SRL Diagnostics, Writer, The Hindu, and several others.

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  • Easyhr

Easyhr was founded in 2010 with a motto to provide innovative ways to make it easier and fun to work and manage HR interactions. They have done so by providing a comprehensive software package encompassing HRIS records, leaves & attendance, payroll, expenses, and travel. Instead of using spreadsheets to manage information, easyhr’s software can help the HR to dedicate their time on strategic activities.

The self-service portal enables the employee to input his information and update it from time-to-time. Their Leave & Attendance systems even provide division/department-wise vacation calendar so that the company’s leave workflow can be managed. Their Recruitment Management feature enables the HR to schedule interviews, manage communication, rate candidates and share interview notes directly from the portal. Some other interesting features provided by easyhr are Training Management, Claims & Expenses Tracking, Travel Management, Payroll & Compliance, Performance Management, Asset Management and Rewards & Recognition. Easyhr prides themselves on their easy to use software, ability to give HR administrators remote access and control, and their ability to customize the software as per the company’s requirement, regardless of how large or small the company is.

Current Clientele: easyhr has catered to over 250,000 employees through customers like Covacsis Technologies, Navcraft Handlooms, Impresa Hospitality Management, and many more.

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  • Ascent HR

Ascent HR is an HR solutions partner for various companies spanning across different industries and headcount. They currently cater to over 400 clients across the globe. Ascent’s HR suite comprises of five different applications. These are:

  1. PowerHR (HRMS): This is a comprehensive suite covering all areas of the employee lifecycle from “Hire to Retire”. This suite can be used by any company, regardless of head count. This module covers on-boarding, HR analytics, benefits management, performance management, and much more.
  2. STOHRM (Global Small Business Suite): Acts as a foundation for companies to build their HR and Payroll strategies. Highly recommended for start-ups or SMEs who are forming their HR policies. This module covers on-boarding, employee lifecycle management, employee data management, separation, attendance & leave, and payroll & benefits.
  3. HRBerry (Benefits): HRBerry is another tool recommended for SMEs. The self-service journey powered by this tool enables employees to enter details and managers to approve various transactions along with viewing the staff records. It can be extended to the entire organization and can help in saving management time. Benefits & claims, loans & advances, payroll analytics, leave management, etc. are some of the features of this module.
  4. PowerPay (Payroll): PowerPay is Ascent’s global payroll processing application. It helps the HR to devise country-specific reports, multi-lingual reports, and much more.
  5. PowerCMS (Compliance): PowerCMS is comprehensive compliance management tool for businesses in India. It helps companies remain compliant with their payroll policies and labour policies.

Ascent HR’s mobile app allows employees to stay connected wherever they go and manage their work life better.

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  • Zeta Software

A leading name in the HRMS & Payroll software industry, Zeta Software, works with SMEs across the globe. Leveraging their industry experience, Zeta Software provides software and services that are relevant, practical, and useful for SMEs across industry verticals.  Zeta HRMS is a cloud-based application providing a comprehensive solution for workforce management. Their HRMS enables employees to view and manage their own information while the data is hosted on the cloud and can be accessed from anywhere in the world. Some of their modules include Benefit Management, Leave Management, Time & Attendance, Payroll Management, Asset Management, etc. This software is available on a subscription-basis and can be customized as per the company’s requirement. Moreover, this software can help SMEs to formulate policies in line with those of big, established players.

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  • QuikChex

QuikChex provides an intuitive dashboard that enables companies to reduce time and money spent on HR. The HRMS offers various features such as payroll software, leave tracking, time & attendance management, leave management, compliance management, and TDS management. They provide payroll outsourcing solutions as well as detailed payroll, HR, compliance and tax reporting features. Furthermore, their employee self-service portal helps minimize the time-taken by the HR to update employee information.

QuikChex’s Payroll software can be customized as per the organization’s policies and practices. They offer cloud-based HRMS solutions that can help an organization maintain a comprehensive employee directory and also upload company policy documents that employees can view on their self-service portal. Their Leave Management portal enables the HR to create the ideal attendance and leave policy for the company and manage regularization and leave requests with a single-click. Their ‘report’ feature enables the HR to download reports for payroll, income tax, leave and attendance.

Current clientele: 250+ customers including Mapbox, Coupon Dunia, Haptik, and Coverfox.

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